Ultra-Low Temp Freezer Relocation for Academic Laboratory

The Challenge

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A leading Midwestern research university required the relocation of three ultra-low temperature freezers containing highly sensitive and irreplaceable research samples between campus facilities. The move included both an -80°C upright freezer and -150°C chest freezers supporting ongoing research operations.

Because the materials were actively used in research programs, maintaining uninterrupted cold chain conditions throughout the relocation was critical. The project involved several logistical challenges, including restricted laboratory access and the need to minimize disruption within an active research environment.

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The Solution

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Tobin Scientific developed a detailed relocation plan in coordination with the university’s laboratory and facilities teams several weeks prior to the move. The final move was completed in a single day with 3 trained Tobin Scientific personnel on site at the time of the move.

Key Components of the Move:

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• Pre-Move Planning: Conducted site assessments, route mapping, equipment staging, and contingency planning to reduce transfer risk and support operational continuity.

• Cold Chain Protection: Utilized 16 pre-chilled transfer storage units and specialized freezer handling procedures to maintain required storage conditions during transport.

• Coordinated Logistics: Managed movement through restricted laboratory and basement access points while sequencing freezer transfers to minimize sample exposure and operational disruption.

• Inventory & Chain of Custody Management: Maintained documented inventory tracking and handling oversight throughout each phase of the relocation process.

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The Outcome

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Tobin Scientific was able to successfully and efficiently relocate the 3 ultra-low temperature freezers, maintaining required temperature conditions throughout. The transfer was completed with zero sample loss or temperature deviations, maintaining a continuous chain of custody and minimizing disruption to ongoing laboratory operations. 

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“We will definitely keep Tobin Scientific in mind for future opportunities.” – Laboratory move client

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Why Partner with Tobin Scientific for Your Laboratory Equipment Relocation

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Relocating ultra-low temperature equipment demands more than transportation alone. Protecting critical research materials requires strict temperature control, meticulous operational planning, and specialized handling to minimize risk and avoid disruption.

Within active laboratory environments, these complex moves call for coordinated execution and deep technical expertise. Tobin Scientific delivers specialized cold chain transportation, logistics, and materials management solutions thoughtfully designed for complex scientific relocations.

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