Laboratory relocations are complex and delicate tasks. For researchers, lab managers, and other professionals, ensuring the safety and integrity of samples and equipment during any move is paramount. Here are seven essential considerations for a smooth and secure laboratory relocation:
1. Deal Direct with Experts
Engage specialists in life sciences who are not only equipment experts but also are well versed in lab protocols, and come equipped with specialized trucks and tools. These firms maintain experienced and dedicated field and fleet teams, ensuring consistent results marked by precision and safety. By selecting a fully integrated provider, you streamline the process and sidestep the risks of divided responsibilities (and costs).
2. Champion Leadership on Both Sides
Clear leadership is vital at both ends of the project. Designate a point person within your organization and with your service provider. These pivotal figures ensure streamlined decisions and collaborations. Prioritize open communication channels, ensuring easy access via cell phone.
3. Organize Internally & Partner with Asset Management Pros
While an experienced service provider can guide you, the more groundwork you lay with detailed records and inventory planning, the smoother the move. Of course, align with firms that are armed with top-notch asset management tools, ensuring real-time tracking and peace of mind. The blend of your proactive organization and expert led best practices creates a potent formula for success.
4. For Samples, Trust Proven Cold Chain Experts
When it comes to safeguarding temperature-sensitive samples, engaging specialized cold chain experts is critical. Professionals not only possess an in-depth understanding of the complexities surrounding biological materials but also can deploy dedicated transport trucks equipped with backup generators and state-of-the-art temperature monitoring systems, protecting valuable specimens.
5. Ensure National and International Compliance
Transitioning between labs, especially across different regions, often involves navigating a maze of regulations. Partner with providers who are adept in both national and international relocations, ensuring your move is compliant with all laws and standards. Moreover, a reliable provider will have the necessary insurance, ensuring your assets are protected throughout, no matter how big or small the project.
6. Expert Storage Solutions are Essential
An integrated firm, equipped with its own fleet and conditioned storage facilities including biorepositories, ensures you're prepared should offsite storage ever become necessary. Take comfort in knowing your assets are directly under their care, devoid of third-party handling or interference. Such diligence not only safeguards your offsite lab assets but also positions the firm as a reliable ally, poised to tackle any future challenges or needs.
7. Hazmat and Decommissioning Expertise
Relocating a lab might involve handling hazardous materials or decommissioning equipment and sites. Ensure your provider is licensed and equipped in these specific areas, guaranteeing the highest levels of safety and compliance.
The effectiveness of a laboratory relocation relies on meticulous planning, deep expertise, and a holistic approach. By incorporating these seven considerations into your plan, you will have a strong foundation for success.